Email Photos


Emailing Your Photos with Windows Photo Gallery:

Windows Photo Gallery makes it easy to email your digital photos, but only if you are using a local, POP3 email program on your computer. A couple examples of local, POP3 programs would be, Windows Mail which is part of Vista, Microsoft Outlook which is part of Microsoft Office, Mozilla Thunderbird, or Eudora. These programs access your email messages from your Internet Service Provider’s server and download them onto your computer allowing you to read messages and compose new ones even when you are not on the internet.

If you are using a web browser to access your email, you will need to attach your photos to email messages in a different way. Some examples of web based email programs are hotmail, yahoo or gmail email programs. Some of the large ISPs that do have pop3 email accounts, also offer a “webmail” or web based access to their email because it is easier to set up. If you are using this web interface to access your email and have never set it up in a local program, you will need to use the alternate method as well.

Finally, AOL email is in a class all by itself. AOL email addresses do not use the POP3 protocol, they can be accessed either through AOL’s email program, or through a web interface at www. 

Now that we have all the disclaimers out of the way, lets get started with some directions. I am going to start with sending messages from inside Windows Photo Gallery, so if you have a local email program already set up on your computer, let’s get started. If you don’t have a local email program set up, skip down to the next section.


To get started sending photos by email using Windows Photo Gallery, open the Gallery and select one or more photos. 


TIP: Try to select less than 10 photos in order to keep the email a manageable size. Your high speed internet connection might be able to handle more, but you don’t always know if your recipient has a fast enough connection, or if their ISP gives them a large enough inbox. My Google email account gives me a 7gigabyte mailbox to use, while one of my older email accounts only allows a few megabytes for storage.


You select the first photo by clicking once on it, then hold down the Ctrl key on your keyboard and click on additional photos.

Once you have selected your photos, go up to the command bar at the top of your screen and click on the “E-mail” button.

A small dialog box window will appear with a drop down list for you to choose your picture size. As you select different options on this list, the size of your photos will be automatically estimated for you. If I select 10 photos and keep the original picture size, my email message will be 14.2MB (megabytes) in size. That is larger than some email accounts allow. The same 10 photos in the smallest size are only 900KB (kilobytes) which is just under a MB (megabyte).

I think I will settle for the medium photo size which is estimated to be 2.24MB. Don’t worry, even the smallest size available in this dialog box will look great on the average computer screen.

Once you have selected your photo size, click on the “Attach” button and the Photo Gallery will automatically resize your photos and attach them to an email message that you can address and send to your loved ones.

TIP: Have you ever opened an email message that contained photos only to find that the pictures are so large all you can see is someone’s eyebrow? Reducing the size of the photos you send will fix this problem. Your recipients will be able to see the entire photo. 


One drawback to reducing the photo size is that the smaller photo has less sharpness and detail and will not look as good when printed. Modern digital cameras are capable of creating beautiful photos with a huge file size. These are great for ordering prints, or viewing on large monitors, but hard to send as email attachments.  If you are sending the photos to someone so they can print them, you might want to keep the original size but only send one or two at a time. You could also send them on CD or DVD or upload them to a photo printing company and let your loved ones order prints from there.


What do you do if you don’t have a local email program, or this method of sending photos does not seem to work on your computer? You can attach the photos the old fashioned way. The steps for doing this will be a little different depending on what email program you use, but you should be able to follow along pretty well.


We will start out in Windows Photo Gallery because we will need to first gather some information about the photos we want to send.

Open Windows Photo Gallery and locate the first photo that you want to attach to your email message. Right click on that photo, and click on “Properties” in the context menu that appears.  A small properties window will open with three tabs at the top. Click on the “General” tab.

On the “General” page of the properties window,  locate the line labeled, “Location”. Here you will see a path describing the location of your photo. In my case, my photo is on my “C” drive nested several layers deep.  This is what my path looks like: 


The top line of the general page gives me the file name of my photo. Make a note of the file name of each photo that you want to send, and also the path for the files. The path will probably be the same for all the photos.

Close the properties window, and Windows Photo Gallery.

Now, open your email program, and start creating a new email message. What you click to start a message will vary depending on your email program, but if you already know how to use that program, you should have no problem starting a new email message.

Look for the option in your message to attach a file. In my Gmail window, it is right below the subject line. In other programs, it might be in a menu at the top of the window. Look for the words, “Attach” or “Insert” In Gmail, the link has a picture of a paper clip with the words, “Attach a file” next to it.  I’m going to click on that to get started. 


In the current Gmail setup, once I click “Attach a file”, I then have to click on a button that says “Choose File” in other programs, there might be a button that says, Browse.


The next window will allow you to use the path that you took note of earlier in the lesson. My path starts with the C: drive, so I clicked on “Computer” on the left, and then I will double click on “HP (C:)”.


The contents of my C: drive are displayed, the next part of my path is the “Users” folder, so I will double click on that.


Following my path, I double click on the ComputerLady folder.


Then double click on my “Pictures” folder.


Double click on the 2009-01-01 folder.


And finally, I double click on my photo that I want to attach.


Once you  have double clicked on the photo that you want to attach to your email, you will be taken back to your email message, and you will see your file listed next to the paper clip. If you want to add another photo, you can click “Attach another file” and repeat the steps above.

Once you have attached all your files, you can finish typing your message and send your e-mail just as you normally would.


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