Email to Flash Drive

Dear Computer Lady,

Is there a way to save e-mails (in Outlook) to a flash drive? I tried copying and pasting, but couldn’t open the messages copied to the drive.



Dear Marianne,

There are several ways to save e-mails from Outlook to a flash drive. The method you want to use will depend on when and where you want to be able to read the messages in the future.

If you are saving the messages for later use on the same computer, or another computer that also has Outlook installed, you can simply drag the messages from the Outlook window, to the flash drive.

1. Open Outlook and arrange the window so it does not fill the whole screen.
2. Open the flash drive so that you can see part of that window as well.
3. Drag the e-mail from the Outlook window to the flash drive window.

Since this method is a little hard to explain without illustrations, I have recorded a video that you can watch here:

If you are saving messages that you want to be able to read on any computer even if it is not running Outlook, you will need to save the email as a text file. Here is how to do that:

1. Open Outlook and click once on the email that you want to save.
2. Click on “File” in the menu bar, then click on “Save As …”.
3. A Save As dialog box will open. Click the “Browse Folders” button in the bottom left corner to display different locations on your computer.
4. Scroll down on the left side of the window until you see your flash drive listed under “Computer” and click on the flash drive.
5. In the “Save As Type” drop down box, click on either “Text Only” or “HTML”.
6. Click on the “Save” button


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    • cindym
    • January 7, 2010

    what a wonderful idea….helps to actually see what is being done….thanks so much and keep up the great work!

    • namadams
    • January 7, 2010

    The video is a great teaching tool. Hope you can do more.

    • ruthelias
    • January 7, 2010

    The video is great! I look forward to seeing others in the future.

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