How to clean up email

[ad]Dear Computer Lady,

Dick from San Francisco said that he copies his e-mail into Word to get rid of the >>>. Can you tell me how to do this? Also, I read our local newspaper on the Internet.  When I want to print an article, it is always too wide for my printer and leaves off the ends of sentences.  I have tried making the text smaller, but that doesn’t seem to work.  Can I copy these articles into Word and then adjust the text?

Appreciate all your helpful advice!

Norma from Nappanee

 

Dear Norma,

You can copy text from either e-mails or web pages into Word or any other word processing program. If you don’t have a word processing program, you can paste it into Word Pad which is part of windows.

Before you can cut or copy text, you need to be able to highlight it. There are several ways to do this. Lets examine a few of the ways.

1. Move your mouse to the beginning of your text, hold down the left mouse button and slowly move the mouse to the end of the text. When the text you want to use is highlighted, release the mouse button.

2. With your mouse, click once at the beginning of your text. Hold down the “Shift” key on your keyboard, and click once at the end of the text. Everything between the first click and the second will be highlighted.

3. I can also highlight text using the arrow keys to move the cursor to the beginning of my text, I held down the shift key while using the arrow keys to move to the end of my text. This method works well for web pages where the text you want to copy is larger than the screen.

4. Now we will copy what we highlighted. When you copy something, you place it in a part of Windows memory called the clipboard.

5. To do this, you first highlight your text, and then click on “Edit” and “Copy”. Even though you can’t see any changes, you will now have your text on the clipboard.

6. To paste into Word, open Word, click where you want the text to go and click “Edit” and “Paste”.

To remove the >> marks from your text in Word, click on “Edit” and then “Replace”. Search for greater than signs > and leave the replace box empty. Then click on “Replace All” and you will get rid of all the greater than signs.

Since Word will automatically wrap the text to the width of the paper, printing will be no problem.

Elizabeth

 

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Elizabeth Boston is a Web designer, Social Media Consultant and managing editor of, “Ask The Computer Lady”.
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