How To Keep Email Addresses Private

Dear Computer Lady,

Your newsletter is very informative, I’ve been receiving it for a while now.  I’m fairly new to computers.  I hope you can help me with my computer.  

How can I send the same email to several people while keeping their personal email addresses private? When sending them, I just insert the first names of the individuals, but when they receive the mail, their addresses are listed along with their first name. 

Thanks, Gail 

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Dear Gail,

What you want to do is use the “Blind Carbon Copy” or BCC feature in your email program. This will allow you to send your email message to several recipients at once, but each recipient will see only his or her email address.

You didn’t mention what email program you are using, so I will give you some examples using the programs that I have set up. If you are using a different program, it should be similar to one of these.

In Gmail:

1. Click on the “Compose” button to start a new email message.
2. Click “Add Bcc” just under the To: line.
3. Enter your email addresses in the new, “BCC” line instead of the “To” line.

In Outlook 2010:

1. Open a new email window.
2. In the new email window, click on the “Options” tab.
3. In the “Show Fields” section, click on “Bcc”.
4. Now, fill in your recipients email addresses in the “Bcc” line.
(you only have to do steps 2 and 3 the first time)

In Windows Live Mail:

1.Open a new email message.
2. Click on the “To” button.
3. In the dialog box that opens, enter your recipients in the “Bcc” line.
4. Click the “OK” button at the bottom of the dialog box to go back to your email message.

In Eudora,

1. Click the “New Message” button to start a new email message.
2. Click on the “To:” button to display the drop down list.
3. Click on “Bcc” to select it.
4. Repeat for each line you enter a recipient in.

Now, when you send your email message, each person will only see whatever address you put in the To: field (If any) plus their email address, in the message they receive.

Elizabeth

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