How To Merge OneNote Files

Dear Computer Lady,

I’ve been reading your posts for a long time. They are very enlightening.

My question is about “Onenote” the Microsoft program.

I first had it on Windows 7 and it transferred over when I updated to Windows 8.

There seems to be two separate places for the Onenote books and they aren’t synced or related. One you can access via the file explorer in the documents library. The other one you get to by clicking the Onenote tile on the start menu. They each have different files in them.

Is this normal or is there some way to sync these two files?


Dear Geiser,

I have to tell you, I love Microsoft OneNote, and I use it all the time.

You can have multiple files in OneNote, and you can have them open at the same time. OneNote refers to each file as a “Notebook” and each opened Notebook is listed as a tab on the left side of the OneNote window. I currently have 6 notebooks, a cookbook, sewing and crafting notes, business notes, and more.

You should be able to open both of your notebooks, just open the one from your start menu, then click on the “File” tab, click “Open” and navigate to the notebook in your documents.

Once you have both notebooks open at the same time, you can easily move pages from one to the other to “merge” them. Just right click on a page (pages are listed down the right side of the window) and click “Move or copy” to start the process.

If you want to access your OneNote files from more than one location, you can store your files on Microsoft’s Skydrive and the files will automatically sync to skydrive.

I love being able to start a document on my desktop computer, then finish it while on the go with my laptop, and even be able to access it from my iPad.

OneNote stores a local copy on your computer or device, so as long as you sync before you leave the house, you don’t need an active internet connection to view your files. Any changes you make while offline will be automatically synced when you get back online.



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Elizabeth Boston is a Web designer, Social Media Consultant and managing editor of, “Ask The Computer Lady”.
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    • RFMalik
    • March 12, 2013

    Dear Computer Lady,
    I love OneNote also but I am not familiar with Microsoft Skydrive. Can you please explain how to store files on this. All this time I have been using it on both my desktop & laptop and before we go away I manually update the files. It would be wonderful not to have to do this.
    Thanks so much for all the help you have given us over the years. You’re the best!

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