How To Save OneNote in the Cloud

Dear Computer Lady,

Love your newsletter.

In today’s newsletter, you were answering a question about One Note which is a program that I love. You mentioned saving to the cloud and I honestly don’t know how to do that.

Do you think you could explain that in one of your future newsletters? Since I have One Note on my desktop, laptop & my windows phone, I would be so grateful for more information.

Thanks so much for all you do! Jean

Dear Jean,

When we are talking about computing, the term, “The Cloud” is used as a metaphor for “the Internet,” so when we save something to the cloud, all we are really doing is saving our file to a remote computer and accessing it through the internet.

When you use a program like OneNote, normally the file is saved on your computer, and when you make changes to it, those changes are saved on your computer. If you have OneNote on another computer, or mobile device, those changes are not reflected on those devices.

If you have an account with Microsoft, you automatically have storage space on their servers. Since you access your storage on Microsoft’s servers through the internet we can say they are stored in the cloud.

If you don’t already have an account with Microsoft, you will need to create one. You can sign in, or create an account at:

Once you have an account, open OneNote and click on the “File” tab.

You will see a list of all your notebooks. Find the first one that you want to store on the cloud, and click the link beneath it that says, “Share on web or network”.

Follow the prompts to sign into your sky drive account (same as the Microsoft account that you just created) and move your file to the sky drive folder.

On your next computer, open OneNote and click on the “File” tab and then “Open”. Select “Open from One Drive” to access the notebook you have saved in the cloud.

Once you have it all set up, your files will sync automatically, and you will be able to access your information from all devices.



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Elizabeth Boston is a Web designer, Social Media Consultant and managing editor of, “Ask The Computer Lady”.
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    • Adela
    • April 29, 2014

    Thank you for this explanation Computer Lady! Does Microsoft then offer backup storage like other clouds offer backup storage? i.e.: Just;;; etc.? I’m thinking of using one of these as I’m soooo bad in backing up. :o)

    Thanks very much for any ideas!

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