Saving Information from Emails

Dear Computer Lady,

I am a stay at home mom with a home party plan business. I do a lot of training through emails.

My question and dilemma is this, when I receive an email I “move” it to a folder in my email account. Is there a way to save that folder and its contents to my computer and burn that info onto a cd or just have as a folder on my desktop?

I refer to this information often and would like access to it quickly and readily.

Thanks for your help and all your great emails,

Jacqueline in Reno, NV

Dear Jacqueline,

Moving e-mail messages in and out of your e-mail program is more involved than it would seem. This is because each message is contained in one larger file that your e-mail program maintains. When you drag a message to your desktop, it does become a separate file, but you still need to have your e-mail program open to use the file, and putting that message back into your e-mail program is not as easy as getting it out.

I have experimented with saving messages over the years and have done everything from saving each one as a text file, to creating extensive folders in my email program.

Since you want to have the information readily available on your desktop, and you said that you have a lot of information, I would suggest that you use a program that would not only allow you to easily organize your information, but also includes a great search function for those times when you can’t remember where you saved that bit of information that you need.

I use a great program called “Treepad Business Edition” for my information storage. I have one file that I store articles for this newsletter in, and another that I use for training information and answers to questions that my team members ask me. I also keep another file with information from online purchases so I can easily go back and find receipts from online purchases.

Treepad Business Edition allows me to organize my information in a folder (or tree) structure similar to how you might organize folders in your e-mail program. The one difference between the two is that I have never lost a Treepad file because of corruption, while it is fairly common to lose your e-mail folder due to a corrupt or virus infected e-mail message. It is easy to create folders and subfolders in Treepad, and you can easily drag an article from one place to another in the program.

When I know I have information in the program, but can’t remember where I put it, Treepad has a great search function that helps me find exactly what I am looking for.

Give this program a try and let me know what you think.


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